To Add Alerts
1.With a team project node selected, on the Team menu, click Project Alerts.
2.Select the check box next to the alerts you want.
3.For each alert, in the Send to column, add the e-mail addresses of the team members who should receive the alert. You can use a distribution list to simplify managing recipients when team members are added or removed.
4.For each alert, in the Format column, select HTML or Plain text for the type of e-mail message to be sent.
5.Click OK to save your alerts for the selected project.